The Role
Key responsibilities will be :
1. Maintain office services
Main Activities:
- Design and implement office policies
- Establish standards and procedures
- Organize office operations and procedures
- Supervise office staff
- Monitor and record long distance phone calls
- Prepare time sheets
- Control correspondences
- Review and approve supply requisitions
- Liaise with other agencies, organizations and groups
- Update organizational memberships
- Maintain office equipment
2. Supervise office staff
Main Activities:
- Assign and monitor clerical and secretarial functions
- Recruit and select office staff
- Administrating orientation and new employees training
- Provide on the job and other training opportunities
- Supervise staff
- Evaluate staff performance
- Coaching and disciplining staff of Office Manager
3. Maintain office records
Main Activities:
- Design filing systems
- Ensure filing systems are maintained and up to date
- Define procedures for record retention
- Ensure protection and security of files and records
- Ensure effective transfer of files and records
- Transfer and dispose records according to retention schedules and policies
- Ensure personnel files are up to date and secure
4. Maintain office efficiency
Main Activities:
- Plan and implement office systems, layout and equipment procurement
- Maintain and replenish inventory
- Check stock to determine inventory levels
- Anticipate needed supplies
- Verify receipt of supply
5. Perform other related duties as required
KNOWLEDGE, SKILLS AND ABILITIES
(The knowledge, skills and attitudes required for satisfactory job performance)
1. Knowledge
The incumbent must have proficient knowledge in the following areas:
- Knowledge of office administration
- Knowledge of human resource
- Management and supervision
- Ability to maintain a high level of Accuracy in preparing and Entering information
2. Skills
The incumbent must demonstrate the following skills:
- Excellent interpersonal skills
- Team building skills
- Analytical and problem solving skills
- Decision making skills
- Effective verbal and listening
- Communications skills
- Attention to detail and high level of accuracy
- Very effective organizational skills
- Effective written communications skills
- Computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level
- Stress management skills
- Time management skills
3. Personal Attributes
The incumbent must maintain strict confidentiality in performing the duties of the Administration Officer. The incumbent must also demonstrate the following personal attributes:
- Be honest and trustworthy
- Be respectful
- Possess cultural awareness and sensitivity
- Be flexible
- Demonstrate sound work ethics
4. The incumbent would normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative experience. Equivalencies will be considered.
Pay and Benefits
Competitive salary and benefits
Please send your updated resume on Words Format to :
yenidewi@jakartaexecutivesearch.com
cc to
yenidewisiagian@gmail.com
ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED
You may send your updated resume for our database, for the positions as follows :
SUPERVISOR, MANAGER, GENERAL MANAGER, VICE PRESIDENT, and CCC/CFO/CEO/CMO/CSO/COO
Please feel free to call me on mobile +6287886632399 or +6282112351227 on workdays, between 8 am - 8 pm (NO SMS ) and add my Blackberry pin: 27FA819C. Please add my Linkedin: Yeni Dewi Siagian, Psi., SPsi. and follow my twitter: @yenidewisiagian for any further vacant job offerings.
JAKARTA EXECUTIVE SEARCH
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